A guide for event organisers

If you would like to take part and count yourself in to Britain's biggest cultural event for decades then you'll find all you need to know on this factpack page.

The Games are clebrated at Hawkshaw village gala

What is the Spirit of Friendship Festival?

The Spirit of Friendship Festival is an invitation to join us for 150 days of nationwide celebrations running from 11 March to 10 August 2002, culminating with the XVII Commonwealth Games which take place in Manchester from 25 July to 4 August 2002.

There are four main themes: sport, education, culture & the arts and community and jubilee celebrations, representing a vibrant, exciting and unrivalled summer of festivity and fun!

The Spirit of Friendship Festival will be closely linked with celebrations for the Queen's Golden Jubilee - many local communities, schools, voluntary groups and arts organisations are staging combined events - marking 2002 as a very special year.

If you are planning an activity with a Golden Jubilee theme, visit the Golden Jubilee website or telephone 0845 000 2002 for information on how to access the official emblem and stage events.

If you require a copy of this factpack as audiotape, large print or braille please call 0870 241 7372.

For people with a hearing impairment a minicom service is available on 0870 241 7369.

For most of us, competing in the new £150 million City of Manchester Stadium is but a remote dream... 18,000 people, the majority being volunteers, will form Crew 2002 helping to deliver the best Games ever... one million spectators are expected to attend the Games and a TV audience of one billion will tune in to watch the competition.

The Spirit of Friendship Festival means you too can be part of the Games experience and its wider celebrations, wherever you are. Key themes of the Festival are youth, diversity, inclusiveness and a celebration of the many cultures reflected across the 72 nations of the Commonwealth.

Being part of such a major nationwide festival brings obvious benefits in terms of generating local publicity for your event. The BBC is planning high profile coverage, which, together with national press stories and online activity, means high levels of awareness for the main Festival programme are assured.

To register your event and for permission to use our logo, you need to meet and abide by certain criteria. Please read our guidelines and associated terms and conditions below, then complete and return a registration form.

The Spirit of Friendship Festival will shortly have available a range of items which will help your event be colourful, special and clearly part of our celebrations, e.g. t-shirts, flags, banners etc. These items will be available for purchase from early in 2002 by individuals or organisations for use at events and activities. Watch this website for more details.

How to register

In registering your event you are deemed automatically to agree to all our guidelines and associated terms and conditions – we reserve the right to change these terms and conditions at our discretion.

Please complete the registration form - you will find a link at the bottom of this page. We'd like you to confirm everything relating to the event - tell us when, where, what's planned, your target audience and your promotional plans.

We will respond by sending you a feedback form and your unique Spirit of Friendship Festival registration number.

We would be pleased if you would return the feedback form to us when your event has finished and include with it photographs, publicity material and press cuttings etc. This information may be included in the general record of The Spirit of Friendship Festival and may potentially become part of an exhibition, book and website. We regret that we are unable to return photographs or other publicity material to you.

General guidelines

• The organisers of the 2002 Commonwealth Games and the Spirit of Friendship Festival must protect the rights of Sponsors and Partner companies whose support & investment is highly valued.



• We reserve the right to restrict access to the Spirit of Friendship Festival logo where there are commercial interests which might be deemed to conflict with those of our Sponsors and Partners. We reserve the right to take legal action where infringements occur. If you require clarification or are in any doubt as to whether this applies to your event you are required to tell us. You should provide relevant details of commercial interests on your registration form - in all such circumstances use of the Festival logo is withheld pending our written approval.



• The Spirit of Friendship Festival logo must not be used by you for commercial exploitation. To protect our Official Licensees, the Spirit of Friendship Festival logo cannot be used for direct commercial gain, e.g. printed on t-shirts or other saleable merchandise etc.



• Events must comply with all relevant laws, regulations, codes and standards including but not limited to health and safety, equal opportunities, licensing, child protection etc - and event organisers should take independent legal advice as necessary. Your local authority is a good source of information.



• Activities involving young people should only be undertaken with responsible adult supervision.



• You must always remember that your event is being organised by you and not The Spirit of Friendship Festival. The Spirit of Friendship Festival does not accept any liability or responsibility for any event which uses The Spirit of Friendship Festival logo.



• In all cases, you are required to have made adequate public liability and/or other relevant insurance for the activities proposed – bungee jumping and similar dangerous activities are specifically excluded.



• The Spirit of Friendship Festival cannot provide funding for events. Funding for community based events may however be available from awards for all or via the National Lottery hotline 0845 2750 0000. Alternatively visit your local library or local authority for more information.



• The Spirit of Friendship Festival is not to be used as a fund-raising vehicle. Street collections are not permitted.



• Closing date for receipt of registration forms is 31 May 2002.

Design guidelines

• Please adhere to our design guidelines at all times. We do not need to approve your design or artwork, but we do ask that the logo is always used in a tasteful way.



• You must not alter the logo in any way or change the colours, typefaces or proportions of the logo and its elements.



• Where possible the Spirit of Friendship logo should appear as the lead device in any publicity associated with your event.



• The minimum size for the logo is 40 mm x 10 mm with an exclusive area around the Festival logo not less than 5mm.



• You can access the logos from this site from February - ask your printer/designer to download your preferred logo.

Terms and conditions

These terms and conditions incorporate all the rules, guidelines and guidance for the inclusion of an Event in the Spirit of Friendship Festival and are set out in the factpack. M2002 reserves the right to notify an Event Organiser of additional terms in connection with a particular Event. If there is there is any conflict between the original terms and the subsequent terms imposed, then, unless otherwise notified, the subsequent terms and conditions will prevail.

These Terms and Conditions, the terms, conditions, rules, guidelines and guidance for inclusion of an event in the SOFF set out in the remainder of the SOFF factpack and any further terms notified to the event organiser by M2002 in connection with an event (together the 'SOFF terms') set out the terms and conditions upon which event organisers may include events as part of the SOFF. In the event and to the extent there is any conflict between the these terms and conditions and any other SOFF terms, unless otherwise notified these terms and conditions shall prevail. 1 Definitions 1.1 In these Terms and Conditions (unless the context otherwise requires) “Event” means a single event or programme of events to be included as part of the SOFF, details of which are to be set out and notified to M2002 on the registration forms forming part of the SOFF Factpack; “Event Organiser” means the person, persons or organisation wishing to organise an Event; “Games” means the XVII Commonwealth Games, to be held in Manchester, England in 2002; “SOFF Factpack” means the documentation made available to Event Organisers containing guidelines, rules and other guidance in relation to the inclusion of Events as part of the SOFF and of which these Terms and Conditions form part; “Intellectual Property Rights” means all intellectual property rights subsisting at any time in the Territory including, without limitation, copyright, registered designs and design rights, trade marks, (whether registered or not and including any applications for the same); “Marks” means the SOFF Logo, and any other words, trade marks, logos or mascots adopted by M2002 for use by Event Organisers in connection with Events and more particularly described in the SOFF Factpack; “SOFF” means The Spirit of Friendship Festival to be held in the UK between 11 March and 10 August 2002 inclusive, celebrating the Commonwealth through sport, art, culture, education and/or community. “Term” means the period commencing on the date of acknowledgement by M2002 of registration of the Event in accordance with the SOFF Factpack and expiring at the end of the Event unless terminated earlier in accordance with clause 5.1; “Territory” means England, Scotland, Northern Ireland, Wales, Isle of Man, Jersey, Guernsey. References to clauses are to the clauses hereof. Wording importing the masculine, feminine or neuter genders include the other genders. Words in the singular include the plural and vice versa. References to individuals shall include firms and corporations and vice versa. 2 Grant of Licence 2.1 Provided that the Event Organiser complies with all the SOFF Terms, M2002 grants to the Event Organiser during the Term and in the Territory a non-exclusive licence to use the Marks upon or in relation to the Event in accordance with the SOFF Terms. 2.2 The Event Organiser hereby undertakes that it shall not during the Term: (a) adapt, alter or create a derivative work from the Marks or use the Marks for any purpose other than in relation to the Event; or (b) adopt or use any other mark, drawing, symbol, emblem, logo, designation or name which includes or is confusingly similar to the Marks or any of them; or (c) knowingly do or suffer to be done any act or thing which will in any way harm, misuse or bring into disrepute, impair or adversely affect the Marks or the rights and interests of M2002 therein nor use the Marks in any manner likely to cause harm to the goodwill attached thereto; or (d) use the Marks in any manner which in the reasonable opinion of M2002 is prejudicial to the image of the Games, M2002, SOFF, the Council of the City of Manchester, the Commonwealth Games Council for England, the Commonwealth Games Federation and/or any other Commonwealth Games Association and/or team or good name of the Commonwealth Games in general; or (e) use the Marks or any of them on or in relation to any products or services or on any promotional materials relating thereto which may be sold or otherwise distributed (including, without limitation, any free gifts) at or in connection with the Event. 3 Standard of Quality 3.1 The Event must be registered with M2002, take place between 11 March and 10 August 2002, be made available regardless of race, sex, sexuality and/or disability and otherwise be in accordance with all requirements and guiding principles for Events set out in the SOFF Factpack. The Event Organiser shall ensure that the Event is carried out in accordance with the details submitted on registration. 3.2 It shall be the Event Organiser’s sole responsibility to obtain and ensure, taking such independent legal advice as is necessary, that it has obtained all licences, clearances, permissions, passes and accreditations required in relation to the Event and its promotion and that any and all items produced or distributed shall comply with all applicable laws, regulations, codes and standards. 3.3 It shall be the Event Organiser’s sole responsibility and the Event Organiser shall ensure, taking such independent legal advice as is necessary, that it has obtained all insurance (including, without limitation, public liability insurance) that it is legally required or which might normally be obtained by a person acting reasonably in connection with the Event. 3.4 The Event Organiser shall indemnify and keep fully and effectively indemnified M2002 against all claims, actions, costs, charges, expenses (including reasonable legal fees) and demands arising or alleged to arise in relation to the Event and/or of the production or distribution by the Event Organiser of any item at or relating to the Event except insofar as such claim, action, cost, charge, expense or demand relates to the use of the Marks by the Event Organiser in accordance with all the SOFF Terms. 4 Intellectual Property 4.1 The Event Organiser acknowledges that all Intellectual Property Rights arising in and to the Marks remain the sole property of M2002. 4.2 M2002 may in its absolute discretion take such steps to obtain trademark registrations in respect of the Marks as it may deem necessary. 4.3 The Event Organiser will give all reasonable assistance to M2002 in any action, claim or proceedings brought or threatened in respect of the Marks. 5 Termination 5.1 In the event M2002 believes the Event Organiser has breached or the Event does or will not comply or be carried out in accordance with the SOFF Terms, the SOFF Terms shall terminate and all rights licensed to the Event Organiser in relation to the Marks shall terminate and the Event Organiser shall immediately cease to exercise any such rights. 5.2 Expiry or earlier termination of the SOFF Terms shall not prejudice or affect the rights or remedies of M2002 against the Event Organiser in respect of any antecedent breach of the SOFF Terms. 5.3 The provisions set out in clauses 2.2, 3.4, 4, 5, 6, and 7 shall survive expiry or earlier termination of the SOFF Terms. 6 Limitation of Liability 6.1 M2002 shall not in any event (including without limitation the negligence of M2002 or its servants, representatives or agents, or the cancellation or curtailment of the Games or the SOFF) be liable to pay compensation or be liable to the Event Organiser whether in contract, tort, including negligence or otherwise. 6.2 The Event Organiser hereby acknowledges that M2002 shall have no liability whatsoever in contract, tort (including negligence) or otherwise for any indirect, consequential, economic or special loss or damage, wasted expenditure, or loss of profits, revenues, anticipated savings, business or goodwill. 6.3 The limitations set out in this clause 6 shall be read and construed and shall have effect subject to any limitations imposed by any applicable law, including without limitation that clauses 6.1 and 6.2 shall not apply to personal injury or death due to the negligence of M2002. 7 Miscellaneous 7.1 The benefit of and the rights of the Event Organiser under the SOFF Terms are personal to the Event Organiser and may not be assigned, transferred, sublicensed, subcontracted or otherwise disposed of without the prior written consent of M2002, whether to a subsidiary company of the Event Organiser or otherwise. 7.2 Any notice to be served by the Event Organiser or M2002 under the SOFF Terms shall be in writing and served upon the other at M2002, P O Box 532, Town Hall, Manchester, M60 2LA or the Event Organiser’s address included on the Event registration forms respectively, or such other address as may be notified for this purpose either by hand, by first class inland letter or by facsimile and shall be deemed served forty eight hours after posting if sent by first class post, on delivery if delivered by hand and on completion of transmission if sent by facsimile provided that the sender’s fax machine generates a transmission report indicating that the fax has been transmitted in full without error to the addressee’s fax number. 7.3 Any notice or other document served on M2002 pursuant hereto shall be simultaneously copied to the National Festival Director, Manchester 2002 Limited, Commonwealth House, 22 Great Ancoats Street, Manchester M4 5AZ. 7.4 Neither party shall be in breach of the SOFF Terms if there is any total or partial failure of performance by it of its duties and obligations under the SOFF Terms occasioned by any act of God fire act of government or state war civil commotion insurrection embargo labour disputes of whatever nature and any other reason beyond the control of either party. 7.5 The failure or forbearance by either party on any occasion to insist upon the full performance of the terms, conditions and provisions of the SOFF Terms shall not thereby constitute a waiver of such breach or an acceptance of any variation of the SOFF Terms, or any such further breach or any right of such party to enforce such provision in accordance with its terms. 7.6 Should any provision or part thereof of the SOFF Terms become void or otherwise unenforceable for any reason, the validity of the remaining provisions shall not be affected thereby and the parties shall use their respective best endeavours to replace the provision which is void or unenforceable with a provision of similar economic effect. 7.7 The proper law of the SOFF Terms is the law of England and the parties hereby submit to the non-exclusive jurisdiction of the Courts of England. 7.8 A person who is not a party to the SOFF Terms has no right under the Contracts (Rights of Third Parties) Act 1999 (“the Act”) to enforce any terms of the SOFF Terms but this does not affect any right or remedy of a third party which exists or is available apart from under the Act.